Requirements with Respect to "Fair Processing" under the Data Protection Act.
Devonshire Junior School processes personal data about its pupils and
is a “data controller” in respect of this for the purposes of the Data
Protection Act, 1998. It processes this
data to:
·
support
its pupils’ teaching and learning;
·
monitor
and report on their progress;
·
provide
appropriate pastoral care; and
·
assess
how well the school as a whole is doing.
This data
includes contact details, national curriculum assessment results, attendance
information, characteristics such as ethnic group, special educational needs
and any relevant medical information.
This data
may only be used or passed on for specific purposes allowed by law. From time to time the school is required to
pass on some of this data to Local Authorities, the Department for Children,
Schools and Families (DCSF), and to agencies that are prescribed by law, such
as the Qualifications and Curriculum Authority (QCA), Ofsted, the Learning and
Skills Council (LSC), the Department of Health (DH), Primary Care Trusts (PCT). All these are data
controllers in respect of the data they receive, and are subject to the same
legal constraints in how they deal with the data.
The
Fair Processing Notice has been prepared at a time of change with the
restructuring of the Department for Education and Skills and the Department of
Trade and Industry into three new Departments: the Department for Children, Schools and
Families (DCSF), the Department for Innovation, Universities and Skills (DIUS)
and the Department for Business,
Pupils,
as data subjects, have certain rights under the Data Protection Act, including
a general right to be given access to personal data held about them by any data
controller. The presumption is that by
the age of 12 a child has sufficient maturity to understand their rights and to
make an access request themselves if they wish.
A parent would normally be expected to make a request on a child’s
behalf if the child is younger.
If you
wish to access your personal data, or that of your child, then please contact
the relevant organisation in writing.
Details of these organisations can be found on the following website www.devonshirejuniorschool.co.uk
or www.sandwell.gov.uk . For those pupils/parents where this
is not practical, a hard copy can be obtained from the School by contacting the School Business Manager.
Your
attention is drawn to (Layer 2) of this Fair Processing Notice, which gives
supplementary information about the processing of pupil data by the
organisations mentioned above, and to the Full Notice (Layer 3) which gives
greater details of how the pupil data is processed and the rights of parents
and pupils. Either can be obtained by visiting the Sandwell website - www.sandwell.gov.uk or by contacting
the School Business Manager at
This
notice gives additional information to the notice sent to you at the beginning
of this academic year and provides further
information about the processing of pupils’ personal data by the other
organisations mentioned in that notice.
Devonshire Junior School processes personal data about its
pupils and is a “data controller” in respect of this for the purposes of the
Data Protection Act 1998. It processes
this information to:
·
support
its pupils teaching and learning;
·
monitor
and report on their progress;
·
provide
appropriate pastoral care, and
·
assess
how well the school as a whole is doing.
This
information includes contact details, national curriculum assessment results,
attendance information, characteristics such as ethnic group, special educational
needs and any relevant medical information.
www.devonshirejuniorschool.co.uk
NB the web addresses
in this document are not active links
From time
to time the school is required to pass on some of this data to Local
Authorities, the Department for Children, Schools and Families (DCSF), and to
agencies that are prescribed by law, such as the Qualifications and Curriculum
Authority (QCA), Ofsted, the Learning and Skills Council (LSC), the Department
of Health (DH), Primary Care Trusts (PCT). All these are data controllers for the information they receive. The
data must only be used for specific purposes allowed by law.
The Local Authority (LA) uses information
about children for whom it provides services to carry out specific functions
for which it is responsible, such as the assessment of any special educational
needs the child may have, admissions and transfers, educational benefits, etc.
It also uses the information to derive statistics to inform decisions on (for
example) the funding of schools, and to assess the performance of schools and
set targets for them. The statistics are used in such a way that individual
children cannot be identified from them. The LA is also required to maintain
the accuracy of the information held on ContactPoint about children and young
people in their area. Data may also be shared between the LA / School and
Sandwell Child Health Service.
LA Web Address
www.sandwell.gov.uk NB this web address is
NOT an active link
Data Protection
Officer at Shaftesbury
House,
The Qualifications
and Curriculum Authority (QCA) uses
information about pupils to administer the national curriculum assessments
portfolio throughout Key Stages 1 to 3. This includes both assessments required by statute
and those that are optional. The results of these are passed on
to DCSF to compile statistics on trends and patterns in levels of
achievement. The QCA uses the information
to evaluate the effectiveness of the national curriculum and the associated
assessment arrangements, and to ensure that these are continually improved.
www.qca.org.uk NB this web address is NOT an active link
Data Protection
Officer, QCA, 83 Piccadilly,
Ofsted uses information about the progress and performance of pupils to help inspectors evaluate the work of schools, to assist schools in their self-evaluation, and as part of Ofsted’s assessment of the effectiveness of education initiatives and policy. Ofsted also uses information about the views of children and young people, to inform children’s services inspections in local authority areas. Inspection reports do not identify individual pupils.
www.ofsted.gov.uk NB this web address is NOT an active link
Data Protection Officer, Alexandra House, 33 Kingsway,
The Learning and Skills Council (LSC) uses
information about pupils for statistical purposes, to evaluate and develop
education policy and monitor the performance of the education service as a
whole . The statistics (including those based on information provided by the
QCA) are used in such a way that individual pupils cannot be identified from
them. On
occasion information may be shared with other Government departments or
agencies strictly for statistical or research purposes only. The
LSC or its partners may wish to contact learners from time to time about
courses, or learning opportunities relevant to them.
www.lsc.gov.uk NB this web address is NOT an active link
Data Protection Officer, Cheylesmore House,
Primary Care Trusts (PCT) use information about pupils for
research and statistical purposes, to monitor the performance of local health
services and to evaluate and develop them. The statistics are used in such a
way that individual pupils cannot be identified from them. Information on
the height and weight of individual pupils may however be provided to the child
and its parents and this will require the PCTs to maintain details of pupils’
names for this purpose for a period designated by the Department of Health
following the weighing and measuring process.
PCTs may also provide individual schools and LAs with aggregate
information on pupils’ height and weight.
http://www.nhs.uk/England/AuthoritiesTrusts/Pct/Default.aspx NB this web address is NOT an active link
Data Protection Officer,
The Department of Health (DH) uses aggregate information (at school year group level) about pupils' height and weight for research and statistical purposes, to inform, influence and improve health policy and to monitor the performance of the health service as a whole. The DH will base performance management discussions with Strategic Health Authorities on aggregate information about pupils attending schools in the PCT areas to help focus local resources and deliver the Public Service Agreement target to halt the year on year rise in obesity among children under 11 by 2010, in the context of a broader strategy to tackle obesity in the population as a whole. The Department of Health will also provide aggregate PCT level data to the Healthcare Commission for performance assessment of the health service.
www.dh.gov.uk NB this web address is NOT an active link
Data Protection Officer at Skipton House,
The Department for Children, Schools and Families (DCSF) uses information about pupils for research and statistical purposes, to inform, influence and improve education policy and to monitor the performance of the education service as a whole. The DCSF will feed back to LAs and schools information about their pupils for a variety of purposes that will include data checking exercises, use in self-evaluation analyses and where in formation is missing because it was not passed on by a former school.
The Children
Act 2004 provides for the Secretary of State to issue Regulations requiring the
“governing body of a maintained school in
The DCSF will also provide Ofsted with pupil data for use in school inspection. Where relevant, pupil information may also be shared with post 16 learning institutions to minimise the administrative burden on application for a course and to aid the preparation of learning plans.
Pupil information may be matched with other data sources that the Department holds in order to model and monitor pupils’ educational progression; and to provide comprehensive information back to LAs and learning institutions to support their day to day business. The DCSF may also use contact details from these sources to obtain samples for statistical surveys: these surveys may be carried out by research agencies working under contract to the Department and participation in such surveys is usually voluntary. The Department may also match data from these sources to data obtained from statistical surveys.
Pupil data may also be shared with other Government Departments and Agencies (including the Office for National Statistics) for statistical or research purposes only. In all these cases the matching will require that individualised data is used in the processing operation, but that data will not be processed in such a way that it supports measures or decisions relating to particular individuals or identifies individuals in any results. This data sharing will be approved and controlled by the Department’s Chief Statistician.
The DCSF may also disclose individual pupil information to independent researchers into the educational achievements of pupils who have a legitimate need for it for their research, but each case will be determined on its merits and subject to the approval of the Department’s Chief Statistician.
The
Fair Processing Notice has been prepared at a time of change with the
restructuring of the Department for Education and Skills and the Department of
Trade and Industry into three new Departments: the Department for
Children, Schools and Families (DCSF), the Department for Innovation,
Universities and Skills (DIUS) and the Department for Business,
www.dcsf.gov.uk NB this web address is NOT an active link
Data Protection Officer, DCSF, Caxton House,
Plus the following paragraph if the school
does NOT have secondary school age
pupils
Pupils,
as data subjects, have certain rights under the Data Protection Act, including
a general right of access to personal data held on them, with parents
exercising this right on their behalf if they are too young to do so
themselves. If you wish to access the personal data held about your child, then
please contact the relevant organisation in writing:
The completed Fair Processing Notice (Layer 3), providing additional information for the purposes of ContactPoint and provision of information to Connexions, is available from www.sandwell.gov.uk or contact The School Business Manager at the school.
DATA PROTECTION ACT
Schools,
Local Authorities (LAs), the Department for Children, Schools and Families
(DCSF), the Qualifications and Curriculum Authority (QCA), Ofsted, the Learning
and Skills Council (LSC) and organisations that require access to data in the
Learner Registration Scheme as part of the MIAP (Managing Information Across
Partners) Programme all process information on pupils in order to run the
education system; and Department of
Health (DH) and Primary Care Trusts (PCTs) process information on pupils in
order to tackle the year on year rise in
obesity among children,
and in doing so have to comply with the Data Protection Act 1998. This means, among other things, that the data
held about pupils must only be used for specific purposes allowed by law. We are therefore writing to tell you about
the types of data held, why that data is held, and to whom it may be passed on.
The school holds information on pupils in
order to support their teaching and learning, to monitor and report on their progress,
to provide appropriate pastoral care, and to assess how well the school as a whole
is doing. This information includes
contact details, national curriculum assessment results, attendance
information, characteristics such as ethnic group, special educational needs
and any relevant medical information.
From time to time schools are required to pass on some of this data to
LAs, the DCSF and to agencies that are prescribed by law, such as QCA, Ofsted,
LSC, DH and PCTs.
B67 7AT
www.devonshirejuniorschool.co.uk
NB the web addresses in this
document are not active links
The Local Authority (LA) uses information
about children for whom it provides services to carry out specific functions for
which it is responsible, such as the assessment of any special educational
needs the child may have, admissions and transfers, educational benefits, etc.
It also uses the information to derive statistics to inform decisions on (for
example) the funding of schools, and to assess the performance of schools and
set targets for them. The statistics are
used in such a way that individual children cannot be identified from
them. The LA have a duty under the
Children's Act 2004 to co-operate with their partners in health and youth
justice to improve the well being of children in their areas. . Data may also
be shared between the LA / School and Sandwell Child Health Service. As part of
this duty they will be required to maintain the accuracy of the information
held on ContactPoint about children and young people in their area.
LA Web Address
www.Sandwell.gov.uk NB this web address is
NOT an active link
Data Protection
Officer at Shaftesbury
House,
The Qualifications
and Curriculum Authority (QCA)uses
information about pupils to administer the national curriculum assessments
portfolio throughout Key Stages 1 to 3. This includes both assessments required by statute
and those that are optional. The results of these are passed on
to DCSF to compile statistics on trends and patterns in levels of
achievement. The QCA uses the
information to evaluate the effectiveness of the national curriculum and the
associated assessment arrangements, and to ensure that these are continually
improved.
www.qca.org.uk NB this web address is NOT an active link
Data Protection Officer, QCA, 83 Piccadilly,
Ofsted uses information about the progress and performance of pupils to help inspectors evaluate the work of schools, to assist schools in their self-evaluation, and as part of Ofsted’s assessment of the effectiveness of education initiatives and policy. Ofsted also uses information about the views of children and young people, to inform children’s services inspections in local authority areas. Inspection reports do not identify individual pupils.
Ofsted includes the Adult
Learning Inspectorate which reports, both to the Secretary of State for
Children, Schools and Families, and the public, on the quality of education and
training received by adult learners and young people in
ALI inspectors are also responsible for inspecting
learning in prisons, all adult and community education, area inspections of
provision for 16-19 year olds in support of OfSTED, and e-learning via learn
direct provided on-line by the University for Industry. In addition, the ALI will inspect training offered
and funded by employers at their invitation.
www.ofsted.gov.uk NB this web address is NOT an active link
Data
Protection Officer, Alexandra House, 33 Kingsway,
The Learning and Skills Council (LSC) uses
information about pupils for statistical purposes, to evaluate and develop
education policy and monitor the performance of the education service as a
whole. The statistics (including those
based on information provided by the QCA) are used in such a way that
individual pupils cannot be identified from them. On occasion information may be shared with
other Government departments or agencies strictly for statistical or research
purposes only. The LSC or its partners may wish to contact learners from time to time
about courses, or learning opportunities relevant to them.
www.lsc.gov.uk NB this web address is NOT an active link
Data
Protection Officer, Cheylesmore House,
Primary Care Trusts (PCT) use information about pupils for
research and statistical purposes, to monitor the performance of local health
services and to evaluate and develop them.
The statistics are used in such a way that individual pupils cannot be
identified from them. Information on the
height and weight of individual pupils may however be provided to the child and
its parents and this will require the PCTs to maintain details of pupils’ names
for this purpose for a period designated by the Department of Health following
the weighing and measuring process.
PCTs may also provide individual schools and LAs with aggregate
information on pupils’ height and weight.
http://www.nhs.uk/England/AuthoritiesTrusts/Pct/Default.aspx NB this web address is NOT an active link
Data Protection Officer,
The Department of Health (DH) uses aggregate information (at school year group level) about pupils' height and weight for research and statistical purposes, to inform, influence and improve health policy and to monitor the performance of the health service as a whole. The DH will base performance management discussions with Strategic Health Authorities on aggregate information about pupils attending schools in the PCT areas to help focus local resources and deliver the Public Service Agreement target to halt the year on year rise in obesity among children under 11 by 2010, in the context of a broader strategy to tackle obesity in the population as a whole. The Department of Health will also provide aggregate PCT level data to the Healthcare Commission for performance assessment of the health service.
www.dh.gov.uk NB this web address is NOT an active link
Data Protection
Officer at Skipton House,
The Department for Children, Schools and Families (DCSF) uses information about pupils for research and statistical purposes, to inform, influence and improve education policy and to monitor the performance of the education service as a whole. They will feed back to LAs and schools information about their pupils for a variety of purposes that will include data checking exercises, use in self-evaluation analyses and where information is missing because it was not passed on by a former school
The Children
Act 2004 provides for the Secretary of State to issue Regulations requiring the
“governing body of a maintained school in
·
help
practitioners working with children quickly identify a child with whom they
have contact;
·
determine
whether that child is getting the universal services (education, primary health
care) to which he or she is entitled; and
·
enable earlier identification of needs and earlier,
more effective action to address these needs by providing a tool to help
practitioners identify which other practitioners are involved with a particular
child; and
·
encourage better communication and closer working
between practitioners.
ContactPoint will hold for each child or young person
in
·
basic identifying information: name, address, gender, date of birth and a
unique identifying number based on the existing Unique Identifying
Number/National Insurance Number;
·
basic identifying information about the child’s
parent or carer;
·
contact details for services involved with the
child: as a minimum school and GP
Practice but also other services where appropriate; and
·
the facility for practitioners to indicate to
others that have undertaken a common assessment in relation to a child.
ContactPoint will NOT record statements of a
child’s needs, academic performance, attendance or clinical observations about
a child.
All practitioners and system support staff (in LAs who will be responsible for maintaining the data) will have to have relevant training and to have undergone rigorous checks and appropriate security clearance procedures. To ensure high standards of accuracy, information on ContactPoint will be drawn from a number of sources including the termly School Census from which pupils’ home address will be collected.
The DCSF will also provide Ofsted with pupil data for use in school inspection. Where relevant, pupil information may also be shared with post 16 learning institutions to minimise the administrative burden on application for a course and to aid the preparation of learning plans.
Pupil information may be matched with other data sources that the Department holds in order to model and monitor pupils’ educational progression; and to provide comprehensive information back to LAs and learning institutions to support their day to day business. The DCSF may also use contact details from these sources to obtain samples for statistical surveys: these surveys may be carried out by research agencies working under contract to the Department and participation in such surveys is usually voluntary. The Department may also match data from these sources to data obtained from statistical surveys.
Pupil data may also be shared with other Government Departments and Agencies (including the Office for National Statistics) for statistical or research purposes only. In all these cases the matching will require that individualised data is used in the processing operation, but that data will not be processed in such a way that it supports measures or decisions relating to particular individuals or identifies individuals in any results. This data sharing will be approved and controlled by the DCSF’s Chief Statistician.
The DCSF may also disclose individual pupil information to independent researchers into the educational achievements of pupils who have a legitimate need for it for their research, but each case will be determined on its merits and subject to the approval of the Department’s Chief Statistician.
The
Fair Processing Notice has been prepared at a time of change with the
restructuring of the Department for Education and Skills and the Department of
Trade and Industry into three new Departments: the Department for Children, Schools and
Families (DCSF), the Department for Innovation, Universities and Skills (DIUS)
and the Department for Business,
www.dcsf.gov.uk NB this web address is NOT an active link
Data Protection
Officer, DCSF, Caxton House,
Plus the following paragraphs if the school
does NOT have secondary age pupils
Pupils,
as data subjects, have certain rights under the Data Protection Act, including
a general right of access to personal data held on them, with parents
exercising this right on their behalf if they are too young to do so themselves. If you wish to access the personal data held
about your child, then please contact the relevant organisation in writing.
In order
to fulfil their responsibilities under the Act the organisation may, before
responding to this request, seek proof of the requestor’s identity and any
further information required to locate the personal data requested.
Separately
from the Data Protection Act, regulations provide a pupil’s parent (regardless
of the age of the pupil) with the right to view, or to have a copy of, their
child’s educational record at the school.
If you wish to exercise this right you should write to the school.